Projects Coordinator - Streets & Stormwater

City of Naples | Naples, FL

Applying to this job will open a new window on the employer's web site to apply there.

Posted Date 3/19/2020
Description

Salary: $46,551.00 - $74,320.00 Annually

GENERAL DESCRIPTION OF DUTIES
The purpose of this classification is to provide support under general direction from the Director and/or management team.  This position performs a variety of complex assignments for engineering and environmental projects within the Streets & Stormwater Department and is responsible for assigned projects that require experience in administration, public communications, and the ability to interact with a variety of personnel and contractors.  This position is responsible for planning, organizing, and communicating clear and accurate information and developing documents and graphics related to projects and programs.  This position will support the Director and management staff in the preparation of annual budgets and tracking budget expenditures through periodic reporting.  This position will be an integral part of the Departments Tyler Munis software system and also be experienced in financial matters that require quotes, public bidding, requisitions and purchase orders, invoice payments, grants and overall budgeting skills.  Performs related work as required

EMERGENCY RESPONSE STATEMENT
Every City employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event. All employees may be subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions.

 

Examples of Duties / Knowledge & Skills

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

  • Assists the department in assigned work programs and projects through contract administration, developing and executing master planning documents, and coordinating committees and boards.
  • Coordinates the implementation of the City's Americans With Disabilities Act work program and serves as the City's ADA Coordinator.
  • Coordinates activities with various agencies and organizations as to their contributions to the development of Department projects and programs, particularly as it relates to grants.
  • Works with the City Manager's office to prepare and disseminate information to residents and businesses clearly and concisely (verbally and in writing) about infrastructure and neighborhood projects. 
  • Serves as primary support for all Tyler-Munis functions including requisitions, purchase orders, invoicing, report queries.
  • Assists in the maintenance of the Department Web Site, including review and updates to the current format. Coordinates public noticing requirements for projects in accordance with ordinance requirements.
  • In conjunction with the City Manager's office, produces informational and promotional videos, social media posts, and documents about Department programs, projects and initiatives.
  • Performs special research and makes recommendations.
  • Produces quarterly and annual reports for the Department to be submitted to City Council.
  • Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives and reviews various documentation, forms, reports and applications for the purpose of completing or verifying for accuracy.
  •  Receives and processes invoices, payroll items, project reports, credit card billing statements and travel reports; reviews, completes, processes, forwards or retains as appropriate.
  • Prepares or completes various forms, reports, correspondence, and other documentation necessary to specific department functions; compiles data for further processing or for use in preparation of department reports; and maintains electronic and/or hard-copy records.
  • Performs customer service functions as appropriate to assigned department; greets visitors and receives telephone inquiries and complaints; ascertains the nature of calls/visits and resolves issues or directs to appropriate individual/department; answers requests for information from employees and outside agencies; exercises discretion in processing and communicating department matters of a sensitive and/or confidential nature.
  • Communicates with City officials, supervisor, other employees, outside agencies, third party service contractors, laborers, homeowners, property managers, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems; and maintains and facilitates effective communications with regulatory agencies and other entities relevant to department functions.
  • The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

PERFORMANCE APTITUDES

  1. Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data and/or information using established criteria. Includes exercise of discretion in determining actual or probable consequences, and in referencing such evaluation to identify and select alternatives.
  2. Human Interaction: Requires the ability to function in a supervisory/managerial capacity for a group of workers. Includes the ability to make decisions on procedural and technical levels.
  3. Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
  4. Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
  5. Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages.
  6. Functional Reasoning: Requires the ability to apply principles of logical or synthesis functions. Ability to deal with several concrete and abstract variables and to analyze major problems that require complex planning for interrelated activities that can span one or several work units.
  7. Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity necessary in situations involving the direction, control and planning of an entire program or set of programs.

 

Minimum qualifications & Requirements

 

MINIMUM QUALIFICATIONS:

  • Bachelor's degree from an accredited college or university with major emphasis in Public Administration and Contract Administration.
  • A minimum of three (3) years of experience to include preparation, communication and analysis of government projects is preferred.
  • Possession of a valid Florida Driver License, Class "E" and possession and maintenance of a driving record which meets or exceeds minimum City driving standards. 


OTHER REQUIREMENTS:
The City of Naples is a Tobacco-Free Workplace. Applicants for the City of Naples must not have been a user of tobacco products for at least six (6) months immediately preceding an application for employment; and, if hired, must maintain non-use of tobacco products for the duration of employment with the City of Naples. Tobacco is defined as any lighted or unlighted cigarette, cigar, pipe, nicotine dispensing device, other types of smoking product, smokeless tobacco including dip, chew or snuff.

 

Supplemental information

 

ADA COMPLIANCE:
Physical Ability: Tasks involve the ability to exert moderate physical effort in work, with greater emphasis on climbing and balancing, but typically also involving some combination of stooping, kneeling, crouching, and crawling, and the lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 30 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements: Some tasks require verbal communications ability. 
Environmental Factors: Tasks may risk periodic exposure to adverse environmental conditions, such as temperature and noise extremes, dusts and/or machinery.

The City of Naples, Florida is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Naples, Florida will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

 

Job Category
Local Government
Career Level
Mid Level

Share this job