The Collection System Maintenance Planner performs technical and administrative work in maintenance of the sanitary sewer collection system; plan, inspect and coordinate work plans for various contractors and Public Works staff; organize, plan, and assist in scheduling all necessary resources to accomplish maintenance activities of the City sanitary sewer system; perform a variety of technical tasks relative to assigned areas of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Collection System Superintendent or higher-level management personnel.
This position exercises no supervision.
EXAMPLES OF ESSENTIAL DUTIES
Essential and other important responsibilities and duties may include, but are not limited to, the following:
Initiate and plan corrective, preventive, predictive, and other work orders to facilitate the safe, productive, and efficient utilization of maintenance personnel to support utility operations.
Coordinate, "On-Call" duties; act as off-duty coordinator in absence of Superintendent as required. Respond to after-hours calls as needed.
Conduct field inspections to check for quality and quantity of work performed, procedures, and equipment usage.
Respond to wastewater related emergencies such as overflows, blockages and lift station alarms; assess situation, determine proper action, and perform the necessary repairs to resolve the situation.
Direct overflow cleanup where appropriate.
Take samples of results of overflows in watershed area affected by spills.
Organize, plan, and assist in scheduling all necessary resources to accomplish maintenance activities in the sanitary sewer collection system operated by the City.
Respond to questions and concerns from the general public; provide information as appropriate; and resolve public service complaints.
Provide plans and estimates for maintenance work and assemble maintenance plans and documents.
Assist with maintenance of records and make reports on work progress, inspection of complaints, and damage to sewers, sanitary sewer overflows (SSO), and vehicle and industrial accidents.
Investigate work order requests. Identify nature of problems, possible methods of repair, and specific work and resources required.
Estimate labor requirements. Initiate procurement and/or reservation of parts and materials, special tools, equipment, contractor support, etc.
Develop overall plan for maintenance jobs with necessary information to support accomplishment of required work.
Planning may include appropriate safety information, drawings, information from manuals, parts lists, supplier information, and narrative of the goal(s) of the plan.
Resolve problems regarding pricing, delivery, and quality of field contractors.
Utilize City computerized maintenance management software (CMMS) and other PC applications as needed to support the utility function.
Negotiate prices and administer contracts for a variety of routine equipment, facilities maintenance, and special projects.
Interface with others to facilitate the safe, productive, and efficient use of maintenance personnel and systems.
Coordinate the work of outside contractors.
Make field inspections to evaluate contractor efforts, develop work scope and to evaluate work in progress in order to optimize parts, tools, methods, and procedures for future work.
Update and maintain job files, work order summaries, monthly and annual reporting data.
Assess the safety precautions taken by contractors and enforce City specifications.
Keep current on safety rules and regulations applicable to work performed in the Sewer Maintenance Division.
Maintain backlog of available planned work.
Provide technical assistance as needed for maintenance personnel.
Prepare written reports as required.
Assist staff with warranty tracking, overflow analysis, and monitoring work requests to maintain productive and efficient maintenance and inspection schedule.
Review project drawings.
Investigate DigAlert notifications as necessary.
Perform related duties as required.
EXPERIENCE & TRAINING / LICENSE AND/OR CERTIFICATE
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Three years of journey level experience in the construction and maintenance of pipelines such as are found in a sanitary sewer collection system.
Equivalent to the completion of the twelfth grade, supplemented by specialized applicable course work such as the completion of an apprenticeship or other qualified training program or certification program directly applicable to Sewer Maintenance operations from an accredited program such as the California Water Environment Association.
LICENSE OR CERTIFICATE:
Possession of, or ability to obtain, a valid California driver license and legally required vehicle insurance. Must also be able to meet driving record standards set by the city's driving policy.
Possession of a Grade I or II Collection System Maintenance Certificate issued by the California Water Environment Association is desirable.
Principles and practices of pipeline maintenance.
Methods, materials, tools, and equipment used in the construction, inspection, and maintenance of pipelines and associated appurtenances.
Purpose and uses of a variety of equipment and tools used in construction, inspection, and maintenance of pipelines.
Maintenance control systems relating to planning, scheduling, workload, productivity, material control, and organizational structure.
Safety hazards and appropriate precautions applicable to work assignments and in the various work groups of the Maintenance Section.
Pertinent local, State and Federal laws, ordinances and rules.
Intermittently analyze and solve problems, observe and document contractor and employees' work/production summaries, and explain tasks to others.
Schedule, facilitate, and plan the work of contractors or City employees.
Prepare recommendations for material and repair specifications.
Utilize CMMS software and other PC applications as needed.
Read and interpret complex engineering drawings, plans, and reports; operations and maintenance manuals, vendor catalogs and other pertinent documents.
Develop labor estimates and material requirements.
Work with supplier representatives as necessary to fulfill material needs.
Utilize agency purchasing and inventory procedures as needed to support the Sewer Maintenance Division function.
Prepare scope of work as requested for contracted maintenance work.
Prepare clear and concise written or oral reports.
Establish and maintain cooperative relationships with those contacted in the course of work.
Communicate clearly and concisely, both orally and in writing.
Learn and observe all appropriate safety precautions as required by the City including, but not limited to, Cal/OSHA General Industry Safety Orders, and Safety Directives.
PHYSICAL AND MENTAL REQUIREMENTS:
Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional climbing, bending, standing, walking, and squatting. Lifting: frequently up to 10 pounds; occasionally up to 50 pounds. Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. Hearing/Talking: frequent hearing and talking, in person and on the phone. Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. Environmental: frequent exposure to noise.
Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting work and operating assigned equipment. The need to lift, carry and push tools, equipment and supplies weighing 90 pounds or more is also required. Additionally, the incumbent in this outdoor position works in all weather conditions including wet, hot and cold. The incumbent may use chemicals, which may expose the employee to fumes, dust and air contaminants. The nature of the work also requires the incumbent to climb ladders, use power and noise producing tools and equipment, drive motorized vehicles and heavy equipment, and work in heavy vehicle traffic conditions. The incumbent must be available for on-call and stand-by duty, and respond to after-hours emergencies.