CIVIL ENGINEERING ASSISTANT

City of Huntington Beach | Huntington Beach, CA

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Posted Date 3/19/2020
Description

The ideal candidate will have strong verbal and written communication skills, a Bachelor of Science degree from an accredited college or university in civil engineering or a closely related field, an Engineer-In-Training (EIT) certification recognized by the State of California, and a minimum of one year of experience performing civil engineering work. Experience with Accela software is a plus.

Salary: $6,562.40 - $8,131.07 Monthly

JOB SUMMARY
Under general supervision, performs a variety of engineering tasks involving either public capital improvement or private land development projects; reviews plans and drawings, designs and/or coordinates the design and completion of construction projects, assists with overseeing the City's infrastructure management program, performs administrative duties related to public capital improvement and private land development projects; collaborates and confers with City staff, private developers, contractors, other engineers and the general public.
 
SUPERVISION RECEIVED AND EXERCISED
 Reports to:  Principal Civil Engineer
Supervises:  May train and supervise interns or other part-time staff
 
DISTINGUISHING CHARACTERISTICS
The Civil Engineering Assistant performs journey-level professional work in designing and/or coordinating the design and completion of construction projects, performing related contract administration duties, preparing grant applications and/or other required documents for State or federal discretionary or entitlement funds and regulatory compliance. It is distinguished from the Engineering Technician classifications, which are responsible for less complex design and construction projects.

Note: This job description is currently being updated and is under review for final approval.

 

Examples of Essential Duties

 

  • Assists in the review of private land development projects, including plans, subdivision maps and supporting documents;
  • Drafts conditions of approval for minor private land development projects including requirements for off-site improvements and financial obligations;
  • Processes tract maps, parcel maps, lot line adjustments, abandonments, quit claims, lot mergers, soils reports and other related documents; ensures compliance with conditions of approval; prepare reports and documents for finalizing projects; collects bonds, fees and deposits;
  • Assists at the public counter; reviews minor improvement plans including grading, street, sewer, water and storm drain projects, reviews applications and submittals; recommends modifications or approvals;
  • Collaborates and confers with developers, engineers, architects and contractors; provides information on City policies, procedures and practices related to engineering;
  • Conducts field review to ensure compliance with applicable standards and specifications;
  • Prepares preliminary and final designs for projects;
  • Studies the financial implications of various designs for major projects;
  • Reviews plans for conformance with applicable Federal, State and city codes and regulations;
  • Prepares bid specifications, requests for proposals for professional services and contract documents, project budgets and cost estimates, and reviews bids or proposals submitted and makes recommendations;
  • Drafts items for City Council approval;
  • Participates in project design meetings;
  • Coordinates workflow and prepares and maintains technical documentation;
  • Sets-up necessary funding and accounting;
  • Reviews change orders, progress payments or other disbursements;
  • Closes-out project upon completion;
  • Prepares and submits grant applications and/or other required documents to state and local agencies for State or federal discretionary or entitlement funds;
  • Monitors contract activity and prepares reports to ensure regulatory compliance;
  • Assists with overseeing the City's infrastructure management program;
  • Resolves issues related to project financing or contractor compliance;
  • Performs construction inspection duties to ensure compliance with plans and specifications;
  • Investigates and responds to inquiries or complaints from the public;
  • Serves as City liaison in coordinating the engineering design and approval process with other state, federal or local agencies;
  • Attends professional training to stay abreast of industry best practices;
  • Reports to work as scheduled and works a variety of schedules including evenings, weekends and holidays as required;
  • Maintains a regular and consistent attendance record;
  • Travels to offsite locations within and outside the City;
  • Performs other related duties as required.  

 
The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification.  The City, at its discretion, may add, modify, change or rescind work assignments as needed.

 

Qualifications

MINIMUM QUALIFICATIONS
Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying.  A typical combination includes:
 
Knowledge of:
 - Principles and practices of civil engineering
 - Federal, State, and city codes and regulations applicable to private development and public works construction projects
 - City and departmental policies and procedures
 - Construction principles and practices in public and private industries
 - Criteria used in the engineering design of sewer, water, street, storm drain and grading projects
 - Methods, materials, equipment, and safety hazards of  construction projects 

Ability to:
 - Read and interpret blueprints, architectural and engineering drawings
 - Organize and prioritize work to ensure projects are completed on time
 - Maintain and follow department processes and regulations
 - Perform engineering-related mathematical computations
 - Operate standard office equipment including calculators, personal computers and standard software applications including word processing and spreadsheets
 - Utilize computer databases to maintain and update records and files
 - Maintain accurate records and files
 - Analyze and evaluate information and to express ideas clearly when providing oral or written reports and recommendations
 - Establish and maintain effective working relationships with contractors, City staff and supervisors 

Education:  An Associate's degree in Engineering or related field.  A Bachelor's degree in Engineering with major coursework in Civil Engineering may substitute for two (2) years of required experience.
 
Experience: Four (4) years of experience in the design or construction of Public Works or private land development projects.
 
Certifications/Licenses:
Valid California Class C driver license and an acceptable driving record required by time of appointment and during course of employment. 
 
Engineer-in-Training or Land-Surveyor-in-Training certificate required.
 
SPECIAL CONDITIONS
Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program.
 
Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
 

APPLICATION AND SELECTION PROCEDURE:
  • An official City of Huntington Beach on-line job application must be filled out in its entirety.
  • Applications will be closely reviewed for relevant experience, education and training.
  • Applicants must clearly demonstrate meeting minimum education and experience qualifications and other supplemental question requirements by demonstrating proof or submitting the supporting information/documents or they may be subject to exclusion from further consideration.
  • Depending upon the applicant pool, all applicants meeting the minimum qualifications will NOT necessarily be selected to participate in the hiring process.
  • Applicants whose qualifications BEST meet the City's needs will be invited to a qualifications appraisal process, which will include an oral board exam (weighted 100%) and a writing exercise/writing sample - tentatively scheduled for April 23, 2020.
  • Successful candidates will be placed on an employment eligible list from which hires may be made. The employment eligible list is valid for up to one year, unless exhausted sooner.
  • Prior to making a final selection, additional interviews may be conducted with the top candidates - tentatively scheduled for the week of April 27, 2020.
  • Upon a conditional offer of employment a pre-placement medical evaluation, drug screen (select positions), TB Screening and California Department of Justice (DOJ) Live Scan fingerprinting must be completed with acceptable results.  Other background reports may also be conducted depending on the position.
  • Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification.
  • IMPORTANT: In-house candidates who do not apply by the closing date of this promotional recruitment may apply to the "open" recruitment. However, they will compete based on the standards established for the "open" recruitment and if successful, will place on the "open" eligible list.

Please Note: Our primary means of communication with applicants is sent via email; therefore, please include a valid email address on your application.

 

Physical Tasks & Environmental Conditions

Incumbents must be able to meet the physical requirements of the class and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the duties to be performed.
 
Work is performed indoors and outdoors.  Incumbents use a computer keyboard and related equipment.  Incumbents sit, stand, walk, climb, stoop, crouch, twist, bend, push, pull, reach, grasp, and lift. When work is performed outdoors, there is full exposure to various weather conditions. May require moving tools and equipment weighing 50 pounds or less. Requires near vision in reading correspondence, plans, specifications and other information.  Acute hearing is required when providing telephone service and communicating in person. This position is also expected to perform inspections of work in the field that may require walking on uneven ground, working around machinery, fumes, dirt and gas and in varying temperatures.
  
Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.

 

Job Category
Local Government
Career Level
Mid Level

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